Sourcing event inside delegated limits. RFQ comparison RFQ-2026-014. Ready: Award packet ready for signature. Reader normalises bids, specs, and certification attachments. Rules compare totals to delegation and mandatory certifications. Reviewer cites price, lead time, and the delegation threshold. Verifier checks arithmetic and that certs are in the RFQ folder. You award, run committee, or request revised bids.
RFQ comparison · RFQ-2026-014
AI sourcing and RFQ agent
Run RFQs with an AI sourcing agent that normalises supplier quotes, compares options within your rules, and keeps buyers approving every award. See the live demo.
Try it in your browser in 3 steps
- Open the ProcureAI live demo or trial workspace from the product home.
- Load the sample RFQ event with three supplier quotes in different formats.
- Compare the agent’s normalised grid and approve the award recommendation yourself.
What it checks
- Extraction of line-level price, MOQ, lead time, and payment terms from quote PDFs
- FX and unit-of-measure conversion using your treasury reference rates
- Weighted score within ceilings you configure — the agent cannot exceed your negotiation band
- Audit trail of assumptions when a quote field was inferred rather than explicit
Worked example on demo data
Three carriers bid on Aster Bank’s regional parcel lane. One quote excludes fuel surcharge, another quotes in EUR with 45-day terms.
The Sourcing Agent aligns units to cost per package, applies the fuel table from the RFQ instructions, and ranks options with the weighting procurement supplied (40% cost, 35% transit time, 25% service level).
The buyer sees the maths, adjusts weights in the UI, and records the award — the agent does not send the PO.
How your team stays in control
Negotiation limits are hard caps in configuration, not suggestions the model can override.
Award and PO release require buyer approval.
Inferred fields are labelled before they influence a score.
Sourcing teams drown in incompatible spreadsheets. An RFQ agent should normalise quotes, show the trade-offs clearly, and stay inside negotiation limits buyers define — not send awards autonomously.
ProcureAI’s Sourcing Agent extracts structured fields, converts units, and produces a ranked comparison with assumptions visible. Buyers remain the economic decision-makers.
Start in the demo workspace to watch quote normalisation on Aster Bank’s sample event, then talk to us about a pilot on your categories.
Questions buyers ask
Can it email suppliers?
Production can integrate with your RFQ portal or email workflows; the public demo simulates inbound quotes only.
Does it choose the cheapest bid?
It scores against your weights. Cheapest line items may lose on lead time or risk tier.
How do we try it without an RFQ?
Use the live demo event on synthetic data, or contact us for a pilot on redacted historical awards.
What about single-source events?
The agent still documents policy exceptions and approval requirements; it does not bypass them.